Purchasing Co-ordinator

This is an exciting opportunity for ambitious individuals to join a purchasing team created as a result of a new ERP system implementation, SAP Hana. Purchasing will support all business functions acting as the liaison between the business and suppliers to ensure requirements are sourced to the right standard i.e., quality, quantity, place, time, and price. This role will ensure continuity of supply, leverage volume and increase system automation to maximize competitive advantage for the business.

Responsibilities:

• Purchase order creation & maintenance of purchase orders - Process purchase requisitions and maintain purchase orders through the total lifecycle ensuring the correct source of supply, currency, price, material group & delivery location.
• Request for Quotation (RFQ) – Prepare and issue tenders for goods and services <£100k.
• Assess and evaluate supplier quotations comparing cost, quality, delivery and environmental factors where applicable.
• Negotiate to improve prices and terms of business, utilising best practice tools and methods.
• Supplier selection – Maintain the Approved Supplier List (ASL) and evaluate new suppliers, paying close attention to capability, financial performance, capacity, commitment, culture and fit.
• Work closely with the Procurement team to appoint preferred suppliers within low spend categories.
• Expediting / open order reporting – Monitor delivery dates and advise on any issues which present risk or opportunity to the business. 
• Prepare reports and updates as and when required. Spend analytics - Provide analysis on new and existing costs.
• Work closely with the procurement function to review opportunities for continuous improvement.
• Invoice resolution – Work closely with requesters, suppliers and accounts payable to maximise the 3-way-match rate by resolving invoice discrepancies in a timely and efficient manner; paying particular attention to detail i.e. price, quantity, account information and delivery.
• Data management – Maintenance of master data where applicable.
• Demonstrate a commitment to quality data entry into purchase orders and cost reduction plans.

Requirements:

• Strong analytical, decision-making and negotiation skills
• Experience negotiating with suppliers
• Ability to build and maintain relationships with stakeholders and suppliers
• Familiar with Incoterms 2010/2020
• Strong interpersonal and communication skills, both verbal and written
• Numerate and ability to analyse and interpret data for patterns and trends
• Proficiency with Microsoft Office Suite tools and other software as required
• Previous Good Distribution Practise experience is desirable
• Previous experience of working in a purchasing team preferably within Fleet or Operations environment Essential Requirements: Previous SAP Hana experience
• Advanced knowledge of Excel: Ability to use spreadsheets, graphing, tables, calculations, and automation efficiently to process large quantities of data relevant to business tasks. (for example: Vlookup, Pivot tables, conditional formations etc.

Minimum skills required:

• Key Dimensions: Attention to detail, Assertive, resilient and welcomes change, Proactively contributes to the team, Self-aware and optimistic Shows moral courage, openness and honesty in all dealings • Good time management and ability to prioritise workload
• Level 3 Chartered Institute of Procurement of Supply (CIPS) or working towards would be advantageous for the role.
• Purchasing Coordinators can advance to positions such as Purchasing Lead and Procurement Manager. All staff are expected to understand the principles of Good Distribution Practice of Medicinal Products for Human Use (2013/C 343/01) which is reflected in our SOP – REF Chapter 1 AHDL GDP 1.1. It will be a requirement for all staff to be trained in this SOP and have a periodic refresher. All other GDP training will be job specific and as per your personal training matrix.

We offer a competitive annual bonus, life insurance from Day 1, a best-in-class health insurance package, and up to 6 fully paid benefit days a year. As a Cencora employee, you have the benefit of our referral bonus scheme, our boundless learning opportunities and our global Employee Assistance Program. We have a wonderful office location in Quadrum, equipped with everything you need for a small break at work and fresh snacks at all times. Become part of our purpose-driven, multicultural team now and help us create healthier futures.